Canvas: Submit Grades
Introduction
The grade pass back feature in Canvas (Submit Grades) makes submitting final grades for the students in your courses a swift and straightforward process. The grade in the Total column on the Canvas grades page (student view) auto-populates into the Final grade column of this pass back tool, meaning less manual effort and less likelihood of an entry error. Grades can be manually edited in the Final column, if you wish to override the Canvas total for any reason. The Self Service process to manually enter grades is still available to submit grades. This tool does not replace that process.
NOTE: The grade that populates into the Current Grade column in the Submit Grades tool is the Current Score and is not always the value shown in the Total column in your gradebook. The value in the Canvas gradebook Total column is the Unposted Current Score and is calculated using all assignments, including any that are currently hidden from students. You can export the gradebook to see the Current Score and Unposted Current Score side-by-side.
All grades should be posted in the Canvas Gradebook before submitting grades with this tool. If you notice a discrepancy between the Gradebook and grades in the Submit Grades tool, check to make sure all grades are posted for the student.
Merged Courses: If working in a merged course in Canvas (multiple sections combined into one course), please DO NOT enable the Submit Grades tool in your course navigation settings and continue to enter grades manually via the Self Service tool.
Enabling the Submit Grades Tool
- Navigate to your Canvas course and click Settings at the bottom of the Course Nav menu. Select the Navigation tab at the top of the Settings page.
- Scroll down to the disabled tools to locate the Submit Grades option. Click the ellipsis to see the option to Enable the tool in this course. You can also use the Move option to drag the tool to a specific place in your Course Nav menu. Click Save to confirm the change.
Submitting Grades
- Click the Submit Grades link in your Course Nav menu to access to tool. Be sure to select the correct tab at the top (in most cases, the Final tab) and review the grades in the correct column (Midterm 1 or Final). If you are happy with the grades, click Submit to pass them to Colleague.
Note: Once you have submitted grades, you will not be able to change them from the tool. Follow the standard process of emailing the Registrar if you need to override any submitted grades.
- If you need to make any changes to the grades in the Final column (or Midterm 1 column, if submitting Midterm grades), you can edit each cell as needed. At the top-right there are options to Populate Grades (which reloads the grades from the Gradebook Total column), Clear all grades in the column and even switch between manually entering grades or selecting them from a drop-down list. If you need to continue working on grades at a later time before submitting them, click Save to maintain the changes you have made so far.
- You can also use the Last Attended Date field to enter a date for any students that did not complete the course or the Never Attended checkbox, if relevant.
- Once you Submit the grades, you should see a green confirmation for each student in the course, as well as an indication of how many grades successfully submitted. If there are errors for any students, they will show in red and also be listed at the top. In the event of any errors, please open a Tech Help Request.
